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Free template — Article 4
Free AI Literacy Plan Template
An editable AI literacy plan covering the four sections Article 4 of the EU AI Act asks you to document — no sign-up, no consultant fees, no guesswork.
Aligned with
In force since 2 February 2025. Article 4 is already enforceable — unlike most high-risk obligations, which kick in on 2 August 2026. Providers and deployers are expected to have literacy measures in place now.
Providers and deployers save consultant fees; the template covers the four sections used by the Witness online generator and cites Article 4 inline so every field traces back to the regulation.
Who needs an AI literacy plan?
Article 4 is one of the broadest obligations in the AI Act — it applies to providers and deployers, across all risk levels, and covers staff plus any other persons using AI systems on their behalf.
- Providers of AI systems — anyone who develops an AI system and places it on the EU market or puts it into service under their own name
- Deployers of AI systems — any natural or legal person using an AI system under their authority in a professional context
- Applies to all AI systems, irrespective of risk classification — not only high-risk or general-purpose AI models
- Covers the organisation's own staff and other persons dealing with the operation and use of AI systems on its behalf (e.g. contractors, outsourced operators)
Article 4 does not prescribe a specific curriculum — measures must be proportionate to technical knowledge, experience, education, training, context of use and the persons or groups on whom AI systems are used.
What the template includes
Four structured sections that map one-to-one to the sections used by the Witness online AI literacy generator, each anchored in Article 4 of Regulation (EU) 2024/1689.
Organisation overview
Art. 4Organisation, sector, headcount, AI systems in use, their risk levels and the internal roles interacting with them.
Training needs assessment
Art. 4Current literacy baseline, role-specific knowledge gaps, required technical depth, awareness for affected persons and context-specific requirements.
Training curriculum
Art. 4Target audience, delivery method, training schedule and the person responsible for delivery.
Compliance documentation
Art. 4Programme description, implementation date, review frequency, responsible officer, documentation of measures, evidence of completion and continuous improvement plan.
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Open the template in your browser to preview it, print it straight to PDF from the browser menu, or save it locally to edit offline.
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Free AI Literacy Plan Template
1. Organisation overview
Art. 4
2. Training needs assessment
Art. 4
3. Training curriculum
Art. 4
4. Compliance documentation
Art. 4
Upgrade path
The online generator beats a static template
The downloadable template gets you started. The guided AI literacy generator inside Witness takes you the rest of the way.
Legal citations on every field
Each of the 25 fields links to Article 4 and its related recitals, with EUR-Lex references available inline.
Word and PDF export after completion
Submit the completed plan and download a formatted deliverable ready to share with auditors or national competent authorities.
Version history and review cadence
Article 4 measures must be kept appropriate over time. The generator tracks revisions so every update is auditable.
Open the online AI literacy generator
Requires a Witness account with Professional access and active annual maintenance.
Frequently asked questions
Who must have an AI literacy plan?
Article 4 applies to both providers and deployers of AI systems. Providers develop AI systems and place them on the EU market or put them into service under their own name. Deployers use AI systems under their authority in a professional context. Both must take measures to ensure, to their best extent, a sufficient level of AI literacy of their staff and other persons dealing with the operation and use of AI systems on their behalf.
Does this apply to all AI systems or just high-risk ones?
Article 4 applies to all AI systems, irrespective of their risk classification under Article 6. That means the obligation covers minimal-risk, limited-risk and high-risk systems, as well as general-purpose AI models when deployed in your organisation. It is one of the broadest obligations in the AI Act.
Since when has Article 4 been in force?
Article 4 has applied since 2 February 2025, per Article 113 of Regulation (EU) 2024/1689. That is earlier than most high-risk provider and deployer obligations, which apply from 2 August 2026. In practice this means providers and deployers are already expected to have AI literacy measures in place.
Who must be covered by the plan?
Article 4 requires you to ensure a sufficient level of AI literacy for your own staff and for other persons dealing with the operation and use of AI systems on your behalf. That includes employees, but also contractors, outsourced operators and any third parties acting on the provider's or deployer's behalf in relation to the AI system.
What happens if we skip it?
Non-compliance with Article 4 can be pursued by national competent authorities. Article 99(7) lets Member States lay down rules on penalties for infringements of the Regulation by operators, and the general administrative fine tier under Article 99(4) — up to 15,000,000 EUR or 3 percent of worldwide annual turnover, whichever is higher — can apply to non-compliance with obligations that are not specifically listed in Article 99(3) or (5). In addition, missing AI literacy weakens compliance with related obligations (e.g. human oversight under Article 14, deployer duties under Article 26).
Is this template legally binding?
No. The template is a structured starting point aligned with Article 4. The legal obligation is to ensure, to your best extent, a sufficient level of AI literacy — using this particular template is not required by law. Witness does not warrant that filling in this template alone is sufficient to discharge the Article 4 obligation.